Home » Current Catalog » Student Services » Satisfactory Academic Progress Standards

View Print/PDF

Satisfactory Academic Progress Standards

Satisfactory Academic Progress Standards for California College Promise Grant (CCPG)

Once you've qualified for the California College Promise Grant, It's important to ensure that you're meeting the academic and progress standards in order to avoid losing the fee waiver. 

Academic - Sustain a GPA of 2.0 or higher

If your cumulative CPA falls below 2.0 for two consecutive primary terms (fall/spring semesters, or fall/winter/spring quarters), you may lose your fee waiver eligibility. 

Progress - Complete more than 50 percent of your coursework

If the cumulative number of units you complete is not more than 50 percent in two consecutive primary terms (fall/spring semesters, or fall/winter/spring quarters), you may lose your fee waiver eligibility. 

Combination of Academic and Progress Standards

Any combination of two consecutive terms of cumulative GPA below 2.0, and/or cumulative unit completion of not more than 50 percent may result in loss of fee waiver eligibility. 

If you lose your eligibility for the California College Promise Grant, you may contact the Financial Aid office or the Counseling department regarding the appeal process. 

Satisfactory Academic Progress Standards for Federal Aid and State Grant Programs

Federal financial aid regulations require that a school establish satisfactory academic progress standards for students applying for, or receiving, financial aid. These regulations require that the financial aid office review all periods of a student’s enrollment history, regardless of whether financial aid was received, to determine if a student is making academic progress towards an educational goal. Your progress will be evaluated at the end of the summer, fall, winter and spring semesters by the standards listed below. Winter term courses will be combined with the spring semester courses and will be evaluated at the end of the spring semester. Special note: All periods of enrollment for all students will be evaluated regardless of whether or not financial aid was received. Although some grades may be excluded by academic renewal or course repetition, federal regulations require that all grades must be counted for federal satisfactory academic progress standards. Your satisfactory academic progress will be calculated using all units from all classes that appear on our academic transcript. Check with the financial aid office before dropping classes to determine how dropping classes will affect future aid. 

I. Grade Point Average (GPA) Standard

You must maintain a minimum 2.0 cumulative GPA at AHC at the end of every semester. Courses completed with grades of A, B, C, D, CR, or P will be considered acceptable for satisfactory academic progress. Courses completed with an F are not acceptable for satisfactory academic progress. I, NC, NP or W grades will not be considered for GPA satisfactory academic progress. Even though a D is considered a passing grade, the total cumulative GPA must not fall below 2.0. Students who receive all CR, P or W notations will be considered to have a satisfactory GPA for that semester. CR or P grades are not included in the GPA calculations.

Students enrolled at AHC for more than two years (60 units attempted) must have a minimum cumulative GPA of 2.0 at the end of the second year to continue eligibility for financial aid.

Warning for not meeting the GPA Standard

If you do not meet the GPA standard, you will be placed on GPA Warning for one semester. Your academic progress status will be displayed on the “myHancock” portal under your financial aid tab. Financial aid funding will be continued during the warning semester. If you do not meet the GPA standard again while on warning, your financial aid will be canceled. A student may remove warning status by bringing cumulative GPA up to a 2.0 GPA the next semester.

Reinstatement

Students canceled due to not meeting the cumulative semester GPA minimum standard of 2.0 will be eligible for reinstatement when they have achieved, without financial aid, a cumulative GPA of 2.0 or better. To be reinstated, the student must submit to the financial aid office the Request for Reinstatement form.

II. Unit Completion Standards

Students are required to complete at least 70 percent of the cumulative units attempted. Courses that the Admissions and Records office has evaluated as equivalent to AHC courses will be counted into both the attempted and completed unit calculations for pace. Your satisfactory academic progress will be calculated using all units in which you are enrolled as of the first day of the semester. Even units that you drop early in the semester and replace with other units will be counted as attempted units. Check with the financial aid office before dropping classes to determine how dropping classes will affect future aid. This will be reviewed at the end of every semester.

Warning for not meeting the unit progression standard (Progress Toward Educational Objective Standard)

If you do not meet the progress standard, you will be placed on Unit Progression Warning for one semester. Your academic progress status will be displayed on the “myHancock” portal under your financial aid tab. Financial aid funding will be continued during the warning semester. If you do not meet the progress standard the next semester, your financial aid will be canceled. Students will only receive ONE warning semester for not meeting the progress standard.

Reinstatement

A student may be reinstated to a warning status when the progress standard has been met. Financial aid funding will be continued during the warning semester.

III. Maximum Time Length to Achieve Educational Goal

A student is allowed to attempt a maximum number of units towards their program of study as indicated below under “Maximum Time Lengths for AHC Programs”. All AHC courses as well as all transfer courses that the Admissions and Records office has evaluated as equivalent to AHC courses will be counted towards a student’s maximum units attempted regardless of whether financial aid was received. Your satisfactory academic progress will be calculated using all units in which you are enrolled as of the first day of the semester.

Even units that you drop early in the semester and replace with other units will be counted as attempted units including classes dropped before the date where a “W” grade will appear on a transcript. Check with the financial aid office before dropping classes to determine how dropping classes will affect future aid.

ENGLISH AS A SECOND LANGUAGE (ESL) — ESL courses required as part of your student’s educational plan to complete an eligible degree or transfer program are eligible for payment. These courses will not be counted in the total attempted units.

REMEDIAL/SPECIAL INSTRUCTION COURSES — A maximum of 30 remedial/special instruction total units will be eligible for funding.

Maximum Time Lengths for AHC Programs

Associate Degree: The associate degree requires completion of a minimum of 60 units at AHC. Students must complete their goal by the time they have attempted 90 units. All units from other colleges will be counted in units towards the degree.

Certificate: AHC offers certificate programs each requiring a specific number of units for completion. Students enrolled in certificate programs must complete their goals by the time they have attempted 150 percent of the number of units required

for their program. A student must be in a federally recognized certificate program that is at least 16 units to be eligible for financial aid funding. For example, a student in a 60 unit certificate program must complete that goal by the time the student has attempted 90 units. The maximum units attempted for a certificate goal requiring over 60 units may not exceed 90 units. Units from other colleges accepted by AHC will be counted in units towards the certificate.

Transfer 4-year degree programs: A student planning to transfer to a four-year college may be enrolled in a transfer program which requires a minimum of 60 units of college level work in order to transfer to that college. The AHC articulation agreements with CSU, UC and a very limited number of private colleges may be used to determine if the student is in an eligible transfer program. Transfer programs require completion of a minimum of 60 transferable units at AHC. Students must complete their transfer goal by the time they have attempted 90 units. Units from other colleges accepted by the college will be counted in this evaluation.

IV. Appeal for not Meeting Satisfactory Academic Standards

ACADEMIC STANDARDS

A student canceled for not meeting satisfactory academic standards may appeal based upon the following documented extenuating circumstances that directly affected their academic performance:

  • Death of an immediate family member;
  • Serious medical problem affecting the student or dependent child;
  • Family emergency directly affecting the student;
  • Other documented extenuating circumstances.

A Satisfactory Academic Progress Appeal Form may be obtained from the Financial Aid webpage or obtained from the Financial Aid office. The student is responsible for presenting sufficient information and documentation to substantiate the existence of extenuating circumstances. The Financial Aid Appeals Committee will review the appeal. Written notification will be mailed once a decision is reached. The committee makes the final and binding decision.

Appeals can only be approved for the current term or for future semesters. Federal regulations do not allow financial aid eligibility to be reinstated to semesters that have already ended.

Financial Aid Repayment and Refunds

Students who are eligible for federal Title IV financial aid such as Federal Pell Grant or FSEOG may be required to repay all or a portion of those funds if the student withdraws from all courses during a semester. Students who are considering withdrawing from all classes should contact the Financial Aid office regarding further information on the federal repayment and refund policy.

Students can obtain further information on the Financial Aid webpages, by emailing the Financial Aid office at finaid@hancockcollege.edu; or calling 1-805-922-6966 x3200.